Protecting Sensitive Information With Employee Background Screening

Hiring managers acquire vast quantities of personal information when screening candidates or job applicants during the hiring process. Protecting this digitally stored data may prove challenging compared to paper files stored traditionally.

Effective data security protocols help employers protect sensitive information from being made accessible to third parties, keeping job candidate's sensitive data out of harm's way and uncompromising its confidentiality. We will discuss some methods employers can implement to keep data protected.

Understand the Access and Roles of Your Screening Platform

Previous employers may only make potential candidate information accessible to those who require it, while public employers can implement and follow certain protocols in order to protect data privacy of quality candidates. You could create roles and groups as needed in order to clarify.

• Who has access to sensitive data?
• What are their access levels?
• What information can they offer me?

Establish clear rules about who has access to data that is essential, thus decreasing the risk of data breach.

Do you manage a multitude of hiring process for various departments? Extending criteria to secure data could make your system safer without feeling restricted. EBS Colorado gives clients the power to create unlimited user groups and profiles allowing you to tailor it specifically for your own unique requirements, even system administrators can set up, modify and assign users on their own!

Determine when an individual no longer requires access. Perhaps their role has evolved or they have left your organisation. How long will that user remain active after last login?

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Create an Experience for Secure Login

Password policies are crucial to the success of any platform. One approach is setting advanced password requirements with alphanumeric and numeric length requirements. Two-factor authentication may require users to still sign in using password, then an authentication link via email or phone is sent directly to them via either their registered number or address. It is important that you consider which policy best meets the needs of both you and your users while still offering sufficient security measures.

Consider how this might influence candidate screening process and user experiences before setting a maximum login attempt threshold of three tries before locking out users and forcing them to contact an admin for support. Filters may also help restrict IP access.

Understand the Policies and Protocol of Your Screening Partner

As part of your screening partner selection, it is crucial that the people working there understand who has access to your data. They should be carefully chosen within your organisation based on their respective roles; additionally it's key that all personnel hired have been thoroughly vetted and are being provided adequate training.

Background checks should be included as part of most hiring process and for suitable candidates with access to sensitive data. Physical security also plays an important role, beyond administrative protection; data centre security protects housing.

What policies could a screening company implement? Any sensitive information which might be transmitted digitally should be encrypted before being transferred and at rest to ensure its protection. You should take measures to encrypt both at rest and while in transit to guarantee its safety.

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How EBS Colorado Works For You

Background check information can be some of the most critical data an individual could acquire, making its protection paramount for businesses. EBS Colorado offers both experience and tools to make sure every bit of private information stays safe from breach.

At Employment Background Screening of Colorado, we take great pride in keeping the personal information of our clients private and safe. It is our aim to maintain privacy of their personal details in an accessible environment.

Your background data is of critical importance and EBS Colorado understands this responsibility well. With reliable solutions that enable you to store and manage secure background check results safely and our staff trained in data protection practices that meet or surpass industry standards for data safety - EBS Colorado ensures sensitive background data remains protected at every turn. EBS Colorado provides reliable solutions that you can rely on to protect and manage sensitive information.